Specifying Additional Options for an Automatic Report

Report > Specifying Additional Options for an Automatic Report

1 - Click the button to add more settings to the automatic scheduled report. When you click this button, the Automatic report output definition window appears.

2 - From the Database output type drop-down list, select the output format of the report. You may choose Sybase, Dbase IV, CSV, PDF, Excel, RTF or text formats.

3 - From the Database output process drop-down list, select the report template. It will be used with the requested report. For details on the output format, see Defining a Report Output Format.

Note: From the Database output processdrop-down , you can select Email custom report if you want this report to be automatically sent to specified recipients. If you choose this option, select the Email tab to enter the recipients’ email address in the Send Email to field. EntraPass enables you to protect the report by a password before emailing it.

The following table shows the difference between these database formats and their output file formats:

SyBase	The EntraPass database.
Database	Description
Dbase IV	A popular database management system format for storing data that is supported by nearly all database management and spreadsheet systems. Even systems that do not use the DBase format internally are able to import and export data in Dbase format. Output formats are .db and .rdf.
CSV	Will save the report in a comma separated values format (yourfile.csv). A data format in which each piece of data is separated by a comma. This is a popular format for transferring data from one application to another; because most database systems are able to import and export comma-delimited data.
Excel	Microsoft Excel file type.
PDF	Portable Document Format (PDF) is an open standard for document exchange. It can be opened with the free application Adobe Reader.
RTF	The Rich Text Format (RTF) is a proprietary document file format with published specification for cross-platform document interchange. Most word processors are able to read and write some versions of RTF.
text	A text file is a kind of file that is structured as a sequence of lines. Can be opened by a large number of editing tools.

4 - You may check the Automatic file name (...) option. The default file name is YYY_MM_DD-HH_MM_SS.X, indicating the year_ month_ day-hours, minutes_second.file extension.

5 - Select the report language and the destination.